2014년 8월 27일 수요일

ClouDoc for Document centralization and drawing security / Perfect information protection from mobile and internet services!

ClouDoc provides perfect information protection from mobile and internet services!



Sudden change of IT environment


It is not too much to say that the biggest changes in the recent IT environment are summarized as mobile and cloud. Corporate owner and management may not know well this environment mostly, thus occasionally having vague fears against this new environment.
 

ClouDoc rapidly responding to environment change


ClouDoc makes constant efforts to respond to such environment change.
Environment change will appear in your employees’ PC in the shape as shown in the following picture.



In summary, ClouDoc service is controlled by NetworkLock, a module against various DiskLock policy settings or malicious codes. Various smart phones are controlled by ClouDoc function.
  




 <Picture> Information leakage prevention from mobile and internet services.

 

 

Safe environment against information leakage



This control mode keeps customer’s IT environment safely from information leakage.



ClouDoc is a solution to make the most of documents stored in the center based on information leakage prevention environment. Companies that make the most of the centralized documents will get ahead of the coming unlimited competitiveness era.











2014년 8월 26일 화요일

ClouDoc protects documents of your company using its own security architecture.

ClouDoc protects documents of your company using its own security architecture.

 

Personal information leaks were largely reported in January 2014, and presidents of each relevant companies were resigned.

*  KB Kukmin Card : leaks of 53 million
*  Lotte Card : leaks of 26 million
*  NH Nonghyeop Card : leaks of 25 million
 
In the meantime, personal information leak accident of Shinhan Card was reported additionally in April.
 
Besides, many information leak accidents were reported. Among them the information leak accident only in the Agency for Defense Development was caused by a malignant code, while the rest by people. ClouDoc, equipped with information leak preventing measures by people as well as by malignant codes, is the Document Centralization Solution, 
 


<Figure> ClouDoc Security Architecture
 
 
Document Centralization Solution which uses PC disk locking
 
ClouDoc provides disk IO control(disk locking) functions for USB drive, CD/DVD drive, and network drive, as well as local disk for the designated applications. Especially, unlike other products, disk IO control is realized by using a characteristic value of application instead of application name or file name.
ClouDoc - Comparison of disk IO control(disk locking) methods
 
<Table> Comparison of disk IO control(disk locking) methods
 
‘Information leak prevention by malignant code’ by separating Networks
 
ClouDoc’s NetworkLock module provides Network separation function without additional hardware nor network infrastructure change. For information leak prevention, users are controlled to the minimum in the intranet or internet modes.
 
ClouDoc - User environment control under ClouDoc NetworkLock environment
 
<Figure> User environment control under ClouDoc NetworkLock environment
 
 
Only approved documents can be provided to partners.
 
ClouDoc provides the safe approval system for document exchange with partners. Only the approved documents can be delivered to outside, and the documents from outside are automatically moved to the applicable user drive for use.
 
Offer embedded approval system to export document
Documents in the central location can be exported after approval. Approved documents can be attached to 'email, messenger, or bulletin boards'. And they can be stored in the security drive area in local disk for outside work.
 
 ClouDoc - Two kinds of document exports
 <Table> Two kinds of document exports
 
Suggestion of the Knowledge management roadmap in the future safe security environment
 
ClouDoc is not just a solution to reinforce security environment only.
Customers adopting ClouDoc can gather documents in central server naturally as well as reinforce security system. Almost 100% task documents in staff’s PCs are gathered into the corporate owned storage.
 
ClouDoc strives to provide Knowledge management environment so that tremendous amount of documents accumulated in center can be used effectively for corporate work environment. And it will provide document management function suitable for the new internet era through continuous function update in the future. 

 









ClouDoc supports version management automatically even though you just open and save 'office and CAD documents'.

ClouDoc supports version management automatically even though you just open and save 'office and CAD documents'.


Does Window file server allow document version management?

Companies, which did not adopt document centralization solution, manage documents using NAS or window file servers. Some people may have thought that automatic management of previous versions would be preferable when Office documents and CAD drawings were stored in Window file server.
 

ClouDoc can cover version management of CAD drawings!
ClouDoc will cover document version management if document is stored. Kinds of applications to cover version management identified up to now are as follows:
  • MS Office
  • Illustrator
  • Photoshop
  • AutoCAD

You do not need to do separate work like check-out/check-in for version management. Only correction of the document and storage will allow version management.



<Picture> Office document, Graphic frame, CAD document version management
 

 

Take care of previous documents meticulously!



Documents in ClouDoc made out by application where version management is supported, can be recovered into the previous document anytime during storage period even after being overlapped. Thus, document overlapped by mistake can be used again. Your employee may experience the moment of happiness with the recovery of a previous document at least one time.









ClouDoc supports automatic check-out/check-in. Just double click your document!

ClouDoc supports automatic check-out/check-in. Just double click your document!

 

How much have you been inconvenient ?

 Conventional document management solution keeps documents in database. It provides functions like meta search, full text search, version management, check-in/check-out, Also, forming tremendous demand markets in the world.

  
Meanwhile, IT environment, with the advent of Cloud service, mobile environment, and diverse
Visualization techniques, is expecting new functions of document management solution itself.

 

One of them is check-in/Check-out/ function. Check-out means to lock the network for correcting the document stored in DB and download the document into your PC for correction work. Reversely, the corrected document should be registered again in DB for check-in.
 
As check-in/check-out function requires a user to take multi-level procedures, and sometimes to get an approval of his senior, its performance is cumbersome. If cumbersome, what would you do?.

 
Perhaps, it is natural these days that such cumbersome be disregarded by employees.
 

Automatic check-in/check-out of ClouDoc helps you.

 

ClouDoc allows automatic performance of check-out/check-in fuction. Only double clicks on the document in the central document drive provide same effect as check-out. If a user who has opened the first document has Write authority on the document, Users after the first would open the document as read only. If the user who completed document correction stores the document and finishes the application, UnLock function equal to check-in function is automatically performed.
 

Now, users do not need to perform documentation through multi-level procedures any more. Your employees would do their own business, without noticing their performances of other procedures, except for documentation in a very transparent way.

This automatic check-out/check-in function is applied to CAD programs like AutoCAD,SolidEdge and SolidWorks as well as Office program. Besides, users can identify who has the authority to write on the current document through Attribute window of the file.
  
 
<Picture> Application to support automatic check-in/check-out
 

Only advance technology can enhance corporate productivity.

Naturally, employees would not be afraid of the storage of document in the center and correction.

Tremendous amount of documents and drawings gathered in the center would be properties for healthy and growing business. Advanced technology will be business competitiveness.