ClouDoc Effects: 1월 2014

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I.Background

Nowadays, corporate electronic documents are more important than real estate or machinery.

The losses for finding and re-creating lost documents are 6 times or 11 times the original cost.
And ‘lack of collaboration space’ decrease efficiency and productivity of employees.

Gatner says that 90% of corporate documents are saved in PCs, while only10% are saved in the server.
And more than 70% of data leak is committed by current and former employees and partners.

II.The Problems with the legacy methods

Corporate customers want their EDMS can gather their employees' documents efficiently. But, documents are not centralized even though EDMS is already installed. Web based EDMS is not easy to use and it is not easy to manage.

<fig 1> Comparing ClouDoc with Legacy Web based EDMS

Corporate customers are using encryption solutions to protect their important documents. But the solutions are struggling with application compatibility. Compatibility with recent application will be delayed for some months or years.

<fig 2> Comparing ClouDoc with Encryption Solution

III.Why ClouDoc?

Unlike web-based EDMS, ClouDoc supports Windows Explorer I/F and security features.

<fig 3> ClouDoc Concept

Document Management in Windows Explorer/Web Browser/Java Explorer/Mobile

Users will see centralized documents in windows explorer as if they are saved in local disk. ClouDoc supports CAD drawings(e.g. AutoCAD, PRO/E, SolidEdge, SolidWorks, ...) as well as office documents.

<fig 4> Windows Explorer I/F

Mobile I/F supports document management( I/F with editor, camera, … ) and security functions(Auth/Locate/Encrypt/Remote Delete).

<fig 5> ClouDoc Mobile I/F

You may use many other functions like document categories, version management, file link, folder share, security functions(file access log, encryption, SSL, ...), ...

DiskLock

It controls disk IO based on hash value. We don’t use the name of file or application. Administrators may set policies which reject local file save for MS office and CAD applications. If you set policy which reject CAD drawings writing for local disk, you can protect your company's important file assets.

<fig 6> DiskLock

NetworkLock

We use only one PC and provides network separation by network filtering. So you can use NetworkLock without changing customer environment.

<fig 7> NetworkLock

PCLOG

It records and controls 'PC Disk IO'. The functions are 'Control/Alert/Record/Statistics' for 'Fixed, USB, Network and ClouDoc drives'.

<fig 8> PCLOG

IV.ClouDoc Effects

1.Knowledge Management Solution

Corporate executives may see current work status from centralized documents.

2.Increase business efficiency

You can achieve high ROI by time saving and active collaboration.

3.Protect important documents including CAD drawings

Disk IO filtering and document export policies protect office documents and CAD drawings.

V.Customers

ClouDoc is the Number 1 solution in Document Centralization Market! And it is a Essential Solution for document centralization~ You may contact sales@net-id.co.kr for more information.