ClouDoc Effects: Protect CAD file

레이블이 Protect CAD file인 게시물을 표시합니다. 모든 게시물 표시

2014년 9월 2일 화요일

ClouDoc frees your network from copy & move of large amount of data!

Document Copy and Move at Microsoft Windows FileServer

In general users of Windows FileServer utilizes one of the following methods for connection to Window Explorer.

Use it at Window Explorer by connecting to \\192.168.1.90\Public.
Use it at Window Explorer by connecting to “net use e: \\192.168.1.90\Public” with a driver

The above methods are commonly used for Windows FileServer. In this case, if a file or folder is copied or moved, all applicable files come down to PC and up again to the server, requiring network much.

Document Copy and Move at ClouDoc

To limit such use of network, ClouDoc offers Copy or Move methods in the server. User or administrator may need to copy or move files in at least some MBs or as many as some TBs, In this case this function will not allow the company network to be loaded at all.

<Picture> Network traffic state during document copy and move in the server

What kind of method do you want?

Except for the above functions, ClouDoc includes the following diverse functions, which is not provided by the existing file server.

Folders in the private document box or team document box in the server are shared by other persons or teams
Files in the private document box or team document box in the server are shared by link mail or link itself, and the usage is limited by code, period, or time.
Search function on documents in the server is provided in connection with a special search engine.
Automatic version management function is provided for documents stored in the server.

Besides, ClouDoc will provide intelligent document management function additionally instead of providing a simple file server.

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2014년 9월 1일 월요일

Only ClouDoc can centralize CAD drawings!

1. Change of drawing security market

In the meantime, CAD drawing security market has mainly consisted of encryption solution. However, meaningful change is recently sensed with manufacturing customers as the center. You may understand from the following table why drawing security is pursued through document centralization.

<Table> Comparison of drawing encryption method and drawing centralization method

2.What solution can really centralize drawings?

Document centralization solution providers are struggling for document centralization. However, document centralization requires strong fundamental technology. Almost all solutions with no fundamental technology are promoted to store drawings at the center, while actually storing at PC.

ClouDoc as a centralization solution is uniquely equipped with the technology enabling drawings to be stored at the center, not at PC. If you look at the following picture, you can see that solutions other than ClouDoc allow PC to store drawings actually, and the server to hold backup files only.

<Picture> Only ClouDoc can centralize CAD drawings.

3. Prospect of drawing centralization in the future

The most important environment elements prerequisite for document centralization are network and storage. If these two elements offer fast and sufficient performances and capacities, file input/output speed in document centralized environment would be second only to input/output speed from PC to local disk.

The following changes are sensed in storage environment.

Advent of high performance storage based on the flash disk
Advent of high performance storage based on RAM.

The following changes are sensed in network environment.

President Hwang for KT emphasized his plan to open gigatopia : http://smartblog.olleh.com/3952
Network equipment with the performance over 20 giga is being launched in the market : http://news.naver.com/main/read.nhn?mode=LSD&mid=sec&sid1=105&oid=031&aid=0000040064

Accordingly it is expected that document centralization environment at each company will be further accelerated!

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2014년 3월 16일 일요일

Video : ClouDoc! To protect documents of your company.

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Why we should protect documents of our company?

Nowadays, the most important property of corporation is electronic document rather than real estate and machinery. However, the market research firm Gartner published that 90 percent of corporate documents exists on employee PC and the remaining 10 per cent are stored on the server. The Small Business Administration also published that more than 70% criminals of Information Disclosure are current & former employees or partners.

To resolve the problem, files are saved encrypted and the hard disk of retired is returned to company. However, some wiped hard drive can prevent the Information Disclosure? File encryption method also hinder the performance of your PC or can protect only the specified version of the program data. So most of application data can't be protected.

Why ClouDoc?

The Product enables you to use Personal Document Drives and Team Document Drives saved in the central server as if you would with the Local Drive in your PC. By the corresponding application, the product disables you to save a document in the Local Drive, but enables you to save it in the central server.

The Product supports various user interfaces: it can be used not only on Windows Explorer, Java Explorer and Web Browser, but also on Smart phone and Tablet. This means that users in any environment (Windows, Linux, Mac, mobile etc) are enabled to use the Central Document Drive

You can view central documents safely in mobile (smart phone, Tablet PC etc) environments. If the mobile device is lost by accident, you can track the document location and delete it remotely. Documents saved in the mobile device cannot be leaked out since they are encrypted..

When you edit an Office document stored in the Central Document Drive, the old version of Office document is automatically kept in the Drive. The old version kept in the Personal or Team Document Drive can be recovered as and when required.

Many organizations control USB memory, email, Messenger, printer and etc to prevent unauthorized export of documents saved in PCs. But the hard disk of PC can be the major source of data leak and therefore requires to be strictly controlled.

Disklock is the world best module for 'document-save control', which is developed based on the file system driver technology of NETID. Unlike others that control documents by name of application, DiskLock uses internal information of the applications for better security.

ClouDoc is ready for use!

The Product is rapidly growing at the rate of 168% on average each year since 2009. Global leading organizations like Samsung Engineering, LG Electronics, Tokyo Electron Korea, SKT, Lotte, Samsung Card, Seoul City, OCI etc use ClouDoc for centralization of their mission critical documents.

"The product preventing data leak for personal use by the central document management just through the policy setup at the center" We recommend ClouDoc for document centralization and anti-data leak.

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2014년 2월 18일 화요일

ClouDoc, Document Centralization based network separation solution, delivered to Incheon Metropolitan City Office of Education

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ClouDoc, a Solution embedded with the network separation function for the first time among the document centralization solutions, was delivered to Incheon Metropolitan City Office of Education. The following features of the network separation function, in particular, have prompted other government agencies that have been cautious to implement Network Partition to pay attention:

l Use of the existing environment;

l Simplified and stable management and use;

l Minimized investment costs

One-stop Solution Architecture for Data Loss Prevention

With this supply as a momentum, ClouDoc has completed the ideal structure for data loss prevention. With implementation of just one single solution, you can control auxiliary devices disk, hard disk and network. It does not only offer the control function; key information stored centrally can be used as virtually same as you would in the local disk environment through the drive for Windows Explorer provided by the solution. ClouDoc also offers professional document management functions (such as search, version management, category management) for the centrally managed documents. This not only enables data loss prevention, but also improved work efficiency through efficient use of the centralized documents.

<Figure> One-stop Solution Architecture for Data Loss Prevention

Focused attention in concert with the recent human-inflicked data loss accidents

Leakage of data involving personal information of 140 million people was reported at the beginning of 2014 in korea. There was another report of data leakage attempted by a 5th-grade official in korean government, and yet another involving 3,000 personal information of students from NEIS(Nation Education Information System). Barclays, a UK financial institution was reported by Daily Mail to have lost about 27,000 personal information of its clients with a memory stick.

All the above four accidents occurred, not by malicious codes, but by mischief of internal staff or affiliate companies. The existing Network Separation solutions are virtually useless in the protection of data from human-inflicted leakage. Document centralization solution like ClouDoc, on the other hand, is designed to prevent such leakage.

Can the success in the private sector be repeated in the public sector?

It is true to say that the Document centralization concept has been vitalized in the private sector for work innovation, rather than in the public sector. Since the Network Separation business was the leading trend in the public sector in preparation against malicious codes, it has been generally analyzed that time is still young for the full-swing proliferation of Document Centralization solutions. However, with ClouDoc embedded with the Document Centralization-based Network Separation function, much interests arises to see if Document Centralization could land safely in the public sector. Since Document Centralization has witnessed a rapid growth in the private sector for it minimizes the change in the work environment and offers stable performance while facilitating data loss prevention and improved work efficiency, it is also expected to see such growth in the public sector.

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Protect data from Malicious Codes and Data Thieves in one with the ClouDoc-based Network Separation!

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The network separation function has been added to ClouDoc of NETID Company Limited, the company having the largest Document Centralization clients in Korea. This new function is to be delivered to Incheon Metropolitan City Office of Education, thereby facilitating the staff thereof to work under the convenient Windows explorer and safe network separation environments.

What is Document Centralization?

l It facilitates the storage of important documents only in a central storage, rather than in individual PCs.

l ClouDoc has secured some 90 customers up to now since 2009 who use the ClouDoc Document Centralization solution.

l Most of the clients are small and medium manufacturers which use the solution for the security of their CAD drawings, but…

l Samsung, SKT, LT, GS, Lotte, etc are are also using ClouDoc for document centralization of a vast amount of corporate documents generated by thousands of their employees….

Is it just another Network Separation Solution?

To protect documents of public organizations that run the country, and to impose statutory obligations to the private sector to take data protection measures, the Network Separation function is being pursued led by the korea government.

l The early version only allowed the physical network separation, but with the emerging problems such as high-cost structure and cumbersome management, the later version now allows the software-typed logical network separation.

l The logical network separation includes the SBC and the CBC methods. The logical network partition is however, not without problems: there has been an increase of network traffic and concerns over system stability. These problems have been the reason why the local governments and large companies are reluctant to introduce the solutions into their systems.

Features of the Newly launched Module

The newly launched Network Separation Function of ClouDoc features:

l While it is similar to the existing CBC method, yet it uses only the Microsoft-approved standard methods.

l The Administrator establishes policies for Internet & Intranet.

l And Users are to select either the Internet or Intranet mode.

l Since none of the non-standard method is used to maintain the Internet and Intranet environments simultaneously, the system stability is secured.

When converting from Intranet to Internet mode:

l Clip board or temporary files, etc. are automatically deleted.

l Converting is only enabled when you exit all applications that are being used for corporate documents.

For data exchange between the Internet and Intranet Modes, an Export Disk must be provided inside the PC and approval is obtained from the Team Head so as to prevent data leakage.

<fig1> Document Centralization based Network Separation to protect file assets

Features of the new Product are summarized as below:

l No additional equipment is required for network separation, other than document centralization.

l No additional license for Windows OS or Office program is required.

l No additional system infrastructure is required for data exchange.

l No need to add a separate external mail system.

l Data leakage by mischief of the human is also prevented since there is no corporate document stored in individual PCs.

Future Prospect

The recent leakage of personal information at a korean credit-card companies was a result of mischief of the human, rather than of malicious codes. The Network Separation function to be launched this time is based on document centralization, thereby preventing data leakage caused by malicious codes and by mischief of the human. Recent news articles indicate that fail proof data security cannot be realized just with network separation. Successful implementation of a solution is only achievable when it can minimize changes in user environments and offer an optimum means to achieve the objective of data leakage prevention. This is the very reason why the document centralization-based network separation should receive full attention in the near future.

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2014년 1월 16일 목요일

Protect CAD drawings of your company using ClouDoc!

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I.Background

Nowadays, corporate electronic documents are more important than real estate or machinery.

The losses for finding and re-creating lost documents are 6 times or 11 times the original cost.
And ‘lack of collaboration space’ decrease efficiency and productivity of employees.

Gatner says that 90% of corporate documents are saved in PCs, while only10% are saved in the server.
And more than 70% of data leak is committed by current and former employees and partners.

II.The Problems with the legacy methods

Corporate customers want their EDMS can gather their employees' documents efficiently. But, documents are not centralized even though EDMS is already installed. Web based EDMS is not easy to use and it is not easy to manage.

<fig 1> Comparing ClouDoc with Legacy Web based EDMS

Corporate customers are using encryption solutions to protect their important documents. But the solutions are struggling with application compatibility. Compatibility with recent application will be delayed for some months or years.

<fig 2> Comparing ClouDoc with Encryption Solution

III.Why ClouDoc?

Unlike web-based EDMS, ClouDoc supports Windows Explorer I/F and security features.

<fig 3> ClouDoc Concept

Document Management in Windows Explorer/Web Browser/Java Explorer/Mobile

Users will see centralized documents in windows explorer as if they are saved in local disk. ClouDoc supports CAD drawings(e.g. AutoCAD, PRO/E, SolidEdge, SolidWorks, ...) as well as office documents.

<fig 4> Windows Explorer I/F

Mobile I/F supports document management( I/F with editor, camera, … ) and security functions(Auth/Locate/Encrypt/Remote Delete).

<fig 5> ClouDoc Mobile I/F

You may use many other functions like document categories, version management, file link, folder share, security functions(file access log, encryption, SSL, ...), ...

DiskLock

It controls disk IO based on hash value. We don’t use the name of file or application. Administrators may set policies which reject local file save for MS office and CAD applications. If you set policy which reject CAD drawings writing for local disk, you can protect your company's important file assets.

<fig 6> DiskLock

NetworkLock

We use only one PC and provides network separation by network filtering. So you can use NetworkLock without changing customer environment.

<fig 7> NetworkLock

PCLOG

It records and controls 'PC Disk IO'. The functions are 'Control/Alert/Record/Statistics' for 'Fixed, USB, Network and ClouDoc drives'.

<fig 8> PCLOG

IV.ClouDoc Effects

1.Knowledge Management Solution

Corporate executives may see current work status from centralized documents.

2.Increase business efficiency

You can achieve high ROI by time saving and active collaboration.

3.Protect important documents including CAD drawings

Disk IO filtering and document export policies protect office documents and CAD drawings.

V.Customers

ClouDoc is the Number 1 solution in Document Centralization Market! And it is a Essential Solution for document centralization~ You may contact sales@net-id.co.kr for more information.